Collection of Personal Information
When you become a member of NZYF or TeenAg you will be asked for personally identifiable information (Personal Information). This may include (among other things) your name, age, address, email address and mobile phone number.
We regularly run competitions. If you wish to enter a competition we may request your name, address, email address, telephone number and age in order to process your entry.
You do not have to provide us with your personal information. However, if you choose not to give us the personal information we ask for, you may not be able to become a member of NZYF or TeenAg, use our online membership platform or enter into a competition.
By giving us your personal information, you consent to us using it in the manner described in this policy.
We would like to keep the personal information we hold about you up to date. Please let us know if any of the information you have provided to us changes.
We may use third party platforms to request, collect, store, and disclose your personal information. While we use our reasonable endeavours to ensure such parties comply with all applicable privacy legislation, NZYF will not be liable for the acts, errors or omissions of such parties.
Use of Personal Information
We may use the personal information we hold about you for the following purposes:
- to allow us to process your membership application and any contest entry;
- to verify your identity and any information we collect about you;
- to assist you if you forget your login details for our online membership platform;
- to provide personalised access or access to privileged areas of our online membership platform;
- to personalise your use of our products and services;
- to improve our products and services;
- to communicate with you by email and/or txt message including sending newsletters, marketing, promotional material and transactional information; and
- for any other purpose authorised by you or permitted under the Privacy Act 2020.
When we send you an e-mail, it will contain a provision for you to opt-out of receiving any further information from us via email.
As a member of NZYF or TeenAg, you agree to being photographed and filmed during any NZYF or TeenAg run event and consent to the resulting photographs and film material being used by the organisers and sponsors for any lawful purpose. This includes without limitation promotional purposes such as, publication on websites and social media.
Disclosure of Personal Information
We may disclose your personal information if required to provide our services to you and to our sponsors and partner organisations for the purpose of enabling you, a class of our members or all of our members to obtain any benefit provided by that sponsor or organisation. We may also disclose your personal information for purposes directly related to the purposes for which we collected it, or if we are required to do so by law.
Third-party advertisers may also create and access cookies, which will be subject to their privacy policies. We accept no responsibility or liability for the use of such third parties’ cookies. If you do not want cookies to be placed on your computer or handheld device, then you can disable them in your web browser. The option to do so is normally found in your browser’s “security settings” section. Please note that permanently disabling cookies in your browser may hinder your use of our online membership platform and websites, as well as other websites and interactive services.
We take reasonable steps that are appropriate in the circumstances to keep your personal information safe and secure from unauthorised access, use, interference, disclosure and loss. This includes (for example) the use of SSL technology to protect data transmissions. However, we cannot guarantee the absolute security of your personal information.
While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.
Access and Correction
You have the right to access the personal information we hold about you and to request a correction of that information if you believe it is wrong. To do so, please contact our Privacy Officer using the details set out at the end of this policy.
Where you make an access or correction request, we may ask you to provide some form of identification so we can verify that you are the person to whom the information relates. In some cases a charge may apply to cover our reasonable costs of responding to your request.
NZYF may financially benefit from a relationship with an organisation by being paid through cash contributions, in-kind contributions, donations or commissions.
Changes to this Policy
We reserve the right to change this policy at any time. Any changes take effect immediately once they are posted on our online membership platform or website. Your continued use of our online membership platform, website, products and/or services indicates your acceptance of the particular policy that is posted at the time of use.
If you have any questions about the personal information we hold about you or the way we handle that information, you can contact our Privacy Officer using the details below.
Postal Details: P.O Box 23141, Hornby 8441
Phone: 0800 699 346